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London
Sunday, January 16, 2022
United KingdomAccounts and Admin Manager (Parttime) - Hertfordshire, UK

Accounts and Admin Manager (Parttime) – Hertfordshire, UK

Our Client is a project management specialist. They are an independent privately-owned property and construction consultancy that sets itself apart from the competition by employing and retaining some of the top talents in their industry. The organisation has been trading for over 25 years and prides itself on “service excellence” by providing focussed and innovative solutions to its clients in a wide variety of challenging construction and development projects from feasibility through design and delivery.

They are looking for a proactive and business savvy Office Manager to support the daily running of our London office.

There are currently 3 subsidiaries that operate from the office

This position is an all-around Office Manager role incorporating a mixture of information management, finance, facilities, events, and general administration.

Responsibilities are:

  • Support operations and provide finance functions to 3 business units
  • Accountancy processes including sales and purchase invoice – Xero software knowledge preferred but Sage will be acceptable (training on Xero will be provided).
  • Creating sales invoices from operation staff instructions
  • Credit control
  • Credit cards and staff expenses.
  • Assisting with budgets and sales projections.
  • Maintain our BSI records and attend annual audits (training will be provided)
  • Dealing with telephone and email enquiries.
  • Maintaining office & filing system including Share Point.
  • Manage room bookings and conference organising.
  • Attend meetings, taking minutes as required.
  • HR records for our staff, new starter and leavers packs.
  • Assisting Kent Office Manager with HR – staff records, holidays etc.
  • Preparation and processing of monthly payment run.
  • Manage the creation and distribution of Board packs for the Monthly Board meetings.
  • Working with suppliers (phone company, IT support, cleaners, etc) – making sure were getting the best deal and excellent service.
  • Handling facilities management issues and liaising with the landlord.
  • Reviewing and implementing our Health & Safety policy.
  • Acting as our trained first aider and fire warden (training will be provided).
  • Managing post, couriers, taxi booking etc.
  • Working to budgets
  • Supporting office moves and other upgrades and developments
  • First point of contact for simple IT support issues (training will be provided)
  • Working with our external IT support provider
  • Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook).
  • A polite and courteous attitude at all times.
  • Ability to work in a high-pressure environment and to react appropriately to changing work conditions.
  • To work the hours required to fulfil the role with a flexible approach and willingness to work longer hours as necessary.

Key Skills

  • Accounts and administration                                                                                    
  • Manage administration for 3 business units
  • Strong communication, interpersonal and negotiation skills                      
  • Excellent organisational skills                                                                 
  • Precise attention to detail                                                                       
  • Diplomacy and handling sensitive information 
  • Ability to multi-task
  • Work as part of a multi-departmental team.

IT Skills 

  • Microsoft Office  
  • Xero Accounting Software (training will be provided)
  • SharePoint an advantage

In order to be considered for this role, you would need previous office manager/ PA experience. You would be used to being fully relied upon and the go-to person to ensure the smooth running of the office. 

Salary: Pro Rata depending on experience.

If you feel you meet these requirements we would love to hear from you.

This job was originally posted on Jora UK

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